Privacy Policy
Effective Date: January 2024
Prathibha Vidyalayam ("we", "our", "us") respects the privacy of all users of the Prathibha Alumni Website (the "Website"). This Privacy Policy explains how we collect, use, disclose, and protect personal information of alumni, students, parents, staff, and visitors who access or use our Website.
By using this Website, you agree to the terms of this Privacy Policy.
1. Information We Collect
We may collect the following types of information:
a. Personal Information
- Full Name
- Email Address
- Phone Number
- Year of Passing / Batch
- Class / Section
- Current City / Country
- Higher Education & Employment Details (optional)
- Profile Photo (optional)
b. Account Information
- Login credentials (username and encrypted password)
- Alumni ID or Admission Number (if applicable)
c. Automatically Collected Information
- IP address
- Browser type and device information
- Pages visited and time spent on the Website
2. How We Use Your Information
We use the collected information for the following purposes:
- To create and manage alumni profiles
- To verify alumni identity
- To communicate updates, events, reunions, and announcements
- To facilitate alumni networking and engagement
- To improve the Website's functionality and user experience
- To maintain security and prevent unauthorized access
3. Information Sharing and Disclosure
We do not sell, rent, or trade personal information to third parties.
Information may be shared only:
- With authorized school administrators for alumni engagement purposes
- When required by law or government authorities
- To protect the rights, safety, and integrity of Prathibha Vidyalayam
4. Data Security
We take reasonable administrative, technical, and physical security measures to protect your personal information against unauthorized access, misuse, or loss. Passwords are stored in encrypted form, and access to data is restricted to authorized personnel only.
However, no method of transmission over the internet is 100% secure, and we cannot guarantee absolute security.
5. Cookies and Tracking Technologies
The Website may use cookies to:
- Maintain login sessions
- Improve website performance
- Understand user behavior for analytics
You can choose to disable cookies through your browser settings, though some features of the Website may not function properly.
6. User Rights and Choices
You have the right to:
- View and update your personal information
- Request correction of inaccurate data
- Request deletion of your alumni profile (subject to verification)
- Opt out of non-essential communications
Requests can be made by contacting us at the email address provided below.
7. Children's Privacy
This Website is intended primarily for alumni and adults. We do not knowingly collect personal information from children under the age of 13 without parental consent.
8. Third-Party Links
The Website may contain links to external websites. We are not responsible for the privacy practices or content of such third-party websites. Users are encouraged to review their privacy policies separately.
9. Changes to This Privacy Policy
We may update this Privacy Policy from time to time. Any changes will be posted on this page with an updated effective date. Continued use of the Website constitutes acceptance of the revised policy.
10. Contact Us
If you have any questions or concerns regarding this Privacy Policy or your data, please contact:
Prathibha Vidyalayam – Alumni Relations
Email: alumni@prathibhavidyalayam.edu.in
Phone: +91 [Insert Contact Number]
Website: alumni.prathibhavidyalayam.edu.in
This Privacy Policy is designed specifically for the Prathibha Alumni Website and aligns with applicable Indian data protection principles.
11. Data Retention Policy
We retain personal information only for as long as it is necessary to fulfill the purposes outlined in this Privacy Policy, including alumni engagement, record-keeping, and legal or administrative requirements.
- Alumni profile data is retained while the account remains active.
- Upon request for account deletion, data will be securely deleted or anonymized within a reasonable timeframe, unless retention is required by law.
12. Consent and Lawful Basis (Including International Alumni)
By registering and using the Prathibha Alumni Website, you provide explicit consent for the collection and processing of your personal data.
For alumni residing outside India, including the European Union, data is processed based on one or more of the following lawful bases:
- User consent
- Legitimate interest in alumni engagement
- Compliance with legal obligations
You may withdraw consent at any time by contacting us.
13. Grievance Redressal Officer (India – DPDP Act, 2023)
In accordance with the Digital Personal Data Protection Act, 2023 (India), users may raise concerns or complaints regarding personal data handling to the designated Grievance Officer.
Grievance Officer:
Name: [To Be Notified]
Email: [Insert Official Email ID]
Response Time: Within 7–14 working days
14. Your Responsibilities as a User
As a registered user, you agree to:
- Provide accurate and updated information
- Maintain the confidentiality of your login credentials
- Use the platform respectfully and not misuse alumni data
Unauthorized data scraping, commercial use, or misuse of alumni information is strictly prohibited and may result in account suspension or legal action.